One Off Meeting Support Scheme

Applications can be made by academics at any stage in their academic career. Be this PhD student, postdoctoral researcher/ fellow, or member of faculty staff.

The maximum award available to an applicant via this scheme is £2,500. The level of funding applied for (up to this maximum) should be reasonable and proportional to the duration of the activity being organised. 

The application form can be downloaded from the Google Drive folder here. Please send completed application forms to the APT Executive Editor at APT@Sheffield.ac.uk.

The office will confirm receipt of your application. The board will endeavour to make a decision on your application within three months of submission. You will be notified of the outcome by the Office shortly after a decision has been made. Payments relating to successful applications will be paid to host or home institutions via invoice only, not to the applicant directly. Please contact the APT office if you have any questions.

The APT asks that organisers adhere to the following guidance:

• In an effort to better showcase the work of the APT, it is our expectation that our support will be well publicised by the conference itself. This should be done in the following ways:

  • • • Placing the APT Logo on the conference website and on any associated promotional material (along with any other supporters of the conference.) The logo can be found here.

      • Linking to the APT website (https://www.appliedprobability.org/) on the conference website. 

      • In some cases, a key plenary talk on the topic of applied probability might be named the "Applied Probability Trust Talk" and referenced as such in the conference schedule and on the conference website. Support from the APT (and its connection to the AP journals) should be mentioned as part of the introduction of the session. If organisers wish to pursue this option, we ask you to discuss your plans with us before moving ahead.

• The APT expects that any funding provided will allow the conference organisers to better support the applied probability community’s access to the meeting, rather than (for example) adding to any financial surplus the conference might generate. 

  • • • If the conference is expected to run a deficit, there is no issue.

      • If the conference is expected to run a surplus, one possibility would be for the conference organisers to use funds supplied by the APT to expand the amount of travel support made available to early career researchers or disadvantaged groups of researchers.

      • If neither (1) or (2) are appropriate, then repayment of a reasonable proportion of surplus funds would be expected. The calculation used to deduce this proportion can be found in the post meeting report available in the same folder as the application material here.

• APT funding may not be used to cover room hire or staff costs. It is assumed that host institutions will bear the costs for these aspects (administrative support, lecture halls, tutorial spaces, meeting rooms, etc.) and not charge workshop organisers for this. As such, the APT assumes all of these costs are £0 and does not factor them into balance sheet calculations.

• The Applied Probability Trust supports greater diversity within the mathematical sciences, and expects that organisers will take into account diversity considerations in the construction of the activity.

• We ask that APT funds are used only to directly support plenary speaker(s) or junior researchers/students travel costs, We hope this is a simple case of redirection/reallocating funds in the organisers budget.

If any of these criteria pose a problem, please contact the APT office to discuss further.

To comply with UK Charity Commission guidance, organisers of an APT funded activity are required to submit a short summary report. This report template can be found here. If you have any questions about the contents of this form, please get in touch with the office. Otherwise, completed forms should be submitted to the office after the meeting financials at the host institution have been completed. The final report includes information on the total income/outgoing for the meeting (once all costs have been accounted for) and assists in the calculations relating the final sum payable by the APT to the host institution. Payments will be processed by the APT quickly after a completed form is received by the office.